Information for Authors and Presenters

Updated 13 February 2024

Successful submissions

Instructions for Oral Presenters:

ISMS will provide the conference venue AV technician with the PowerPoint files that have been uploaded to the Abstract Submissions system (ExOrdo). The AV technician will run the PowerPoint files in accordance with the program schedule.


As a presenter, you will control the slide show from the lectern. The lectern will be set up so that you can view your PowerPoint presentation at the lectern. If you require a speaker notes version of your PowerPoint presentation to be run on the day, you will need to submit this version to the [email protected] ASAP and no later than the 16th of February.


You will have 12 minutes to present and 3 minutes of question time following the presentation.


A table will be reserved at the front of the room near the stage for speakers in each session. Please ensure you sit at this table during your scheduled session.


There will be a Session Chair to introduce you to the stage and remind you when your speaking time is almost up.


Please note – speaker times will be strictly adhered to due to tight scheduling of presentations.


Speakers will need to be briefed by the AV technician regarding the stage and equipment set-up, and to make sure the presentations on-hand are correct. Please note the following times to be at the front of your respective presentation rooms:



  • Morning session speakers: 7:00 – 7:30
  • Afternoon session speakers: 12:00 – 12:30 Grand Ballroom, 13:00 – 13:30 Cataluna AB


  • Morning and afternoon session speakers: 7:00 – 8:00



Instructions for Poster Presenters:


Poster format:

Presenting authors are required to bring a hard copy of their posters printed to the following size: 90 cm width x 120 cm length (36 inch width x 48 inch length).

Authors are responsible for removing any packaging during the pin-up process and for taking down the poster between 15:45 and 18:00 on Tuesday the 27th.


Poster pin-up times:

  • Sunday 25 February, 15:00 to 17.00
  • Monday 26 February, 07:00 to 10:00

Authors are to hang their posters in the Grand Ballroom AB (poster room). Bring your poster at the above pin-up times to the ISMS Posterboard Help Desk (see map for location). You will be directed to your poster number location and assisted by dedicated ISMS staff with this pin-up process. Poster pins will be provided at the venue.


Poster session times:

During the Congress you will be required to stand beside your poster during the dedicated poster sessions to answer any questions from delegates. The session times are outlined in the program and are as follows:

  • Monday 26 February, 12.45 – 13.35
  • Tuesday 27 February, 12.45 – 13.35